Please review the materials on this page carefully to ensure a smooth experience at the 2026 Summit of the Americas.
2026 Summit Exhibitor Space Selection Webinar Recording
2026 Summit Exhibitor Space Selection Presentation
View the full presentation from the 2026 Summit Exhibitor Space Selection webinar.
Download the Presentation
Exhibit Space Rental Fee
The 2026 space rental fee is $30 per square foot and includes:
- Rental of floor space
- All onsite freight handling for shipments received through our official contractor, Fern
- Daily cleaning of the space (vacuuming of the floor space and trash removal)
- An allotment of complimentary registrations based on the amount of space reserved
- Complimentary wireless internet
- Listings in the mobile app, online floorplan, and list of participating suppliers emailed to buyers in advance of the Summit
- Access to lists of registered buyers to use in setting appointments and promoting your brands
The space rental fee does not include: an actual booth, exhibit structures, walls, displays, or furniture, electrical service, or carpet. Note that the exhibit area is carpeted, though exhibitors are welcome to add carpet or flooring on top of the facility's carpet if desired.
Exhibit Space Requests and Assignments
Space for the 2026 Summit will be assigned taking into consideration past exhibit history, space availability, space needs of exhibitors, and timing of requests. Companies must submit their completed Space Application for their space requests to be considered. The deadline to submit your online contract to participate in our Online Space Selection process was October 31. The initial online space selection was conducted on November 17-18 and new space requests are being accommodated on a first-come, first-served basis.
View the Floorplan
Payment of Fees
Exhibitors & Sponsors must remit 50% percent of their total fees by December 5, 2025. Contracts received after December 5, 2025, must be paid in full (100%) upon receipt of invoice. Full payment must be received on or before January 23, 2026, regardless of Applications & Contract submission date unless payment arrangements were made with the IAADFS Sales Team. IAADFS reserves the right to reassign an exhibit booth space if the Exhibitor fails to remit 100% payment by January 23, 2026. IAADFS reserves the right to hold or revoke Exhibitor badges for any Exhibitor with an unpaid balance and to instruct all official contractors to deny goods and services.
Credit card payments can be made online using American Express, MasterCard or Visa. Make all checks payable to IAADFS and remit to the following address via the U.S. Postal Service:
IAADFS
Lockbox 778630
350 East Devon Avenue
Itasca, IL 60143 USA
Exhibitors who wish to pay by ACH/wire will receive information upon receipt of invoice.
View the Contract View the Floorplan
Private Meeting Rooms
Take your business conversations to the next level with an exclusive Private Meeting Room at the 2026 Summit of the Americas. Perfect for exhibitors looking to host high-value client meetings, product previews, or strategic negotiations away from the busy show floor, these rooms offer a professional, distraction-free environment to maximize ROI. Located on Level 2 of the Rosen Shingle Creek Resort, each room provides premium visibility and convenience while positioning your brand as a serious player in the duty free and travel retail industry.
With only 10 rooms available, space is limited and demand is high. Each room is priced at just $30 per square foot, offering flexibility to match your needs and budget.
These spaces give you the privacy, comfort, and flexibility to host back-to-back meetings, impress key buyers, and close deals on your own schedule—all while keeping your brand front and center. Act now to secure your ideal space before they sell out!
View the Contract View the Floorplan
Sponsorship Opportunities
The 2026 Summit of the Americas offers numerous ways for you to raise the profile of your company and brands before, during, and after the Summit through valuable sponsorship opportunities. Below are some of the great ways to increase your visibility with the many buyers and other industry stakeholders that participate. All sponsorships are paid opportunities; contact Sarah Appleton to learn more.
| Prime Summit Sponsor |
Qty: 1 | $15,000 |
| Hotel Key Cards |
Qty: 1 | $10,000 |
| Mobile App Sponsor |
Qty: 1 | $10,000 |
| WiFi Sponsor |
Qty: 1 | $10,000 |
| Lanyard Sponsor |
Qty: 1 | $7,500 |
| Plenary Session Sponsor |
Qty: 1 | $7,500 |
| Charging Station Sponsor |
Qty: 2 | $5,000 |
| Networking Reception Bar Sponsor |
Qty: 6 (2 per evening) | $5,000 |
| Networking Reception Overall Sponsor |
Qty: 6 (2 per evening) | $4,000 |
| Coffee Break Sponsor |
Qty: 3 | $3,000 |
| Sweet Treat Sponsor |
Qty: 3 | $3,000 |
| Networking Lounge Sponsor |
Qty: 1 | $7,500 |
Preliminary Program
Friday, March 27
| Registration Open |
8:00 a.m. - 5:00 p.m. |
| Exhibitor Setup |
8:00 a.m. - 8:00 p.m. |
Saturday, March 28
| Registration Open |
8:00 a.m. - 7:00 p.m. |
| Exhibitor Setup |
8:00 a.m. - 8:00 p.m. |
| Welcome Cocktail |
6:30 p.m. - 8:30 p.m. |
Sunday, March 29
| Registration Open |
8:00 a.m. - 7:00 p.m. |
| Conference Sessions |
8:30 a.m. - 4:00 p.m. |
| Exhibits and Meeting Rooms Open |
10:00 a.m. - 6:30 p.m. |
| Networking Cocktails |
6:30 p.m. - 8:00 p.m. |
Monday, March 30
| Registration Open |
8:00 a.m. - 7:00 p.m. |
| Conference Sessions |
8:30 a.m. - 4:00 p.m. |
| Exhibits and Meeting Rooms Open |
9:00 a.m. - 6:30 p.m. |
| Networking Cocktail |
6:30 p.m. - 8:00 p.m. |
Tuesday, March 31
| Registration Open |
8:30 a.m. - 12:00 p.m. |
| Exhibits and Meering Rooms Open |
9:00 a.m. - 12:00 p.m. |
| Exhibits and Meeting Rooms Close |
12:00 p.m. |
| Exhibitor Dismantling |
12:00 p.m. - 11:59 p.m. |
Wednesday, April 1
| Exhibitor Dismantling |
8:00 a.m. - 12:00 p.m. |
Venue and Dates
The 2026 Summit of the Americas will be held at the Rosen Shingle Creek, a large
resort-style convention hotel with robust event facilities and many including, multiple food and beverage outlets, a full-service spa and fitness center, an on-property championship golf course, four swimming pools, and many other features. It is a short 15-minute drive from Orlando International Airport and is convenient to many Orlando-area attractions. Our negotiated room rate at the Rosen Shingle Creek is $239 per night plus tax, a significant savings compared to the 2025 room rate.
Seasoned Summit attendees will notice that the March 28-31 dates mark a slight pattern shift from previous years. The 2026 Summit will kick off on Saturday, March 28 with a welcoming cocktail, with conference sessions on Sunday and Monday, and the exhibits open Sunday 10:00 a.m. – 6:30 p.m., Monday 9:00 a.m. – 6:30 p.m., and Tuesday 9:00 a.m. – 12:00 p.m.
Exhibitor Conditions, Rule and Regulations
If you need additional information or require assistance, email our Exhibits Team.
View Exhibitor Rules and Regulations